Microsoft Teams: The Start Meeting button Clicking on that camera icon will launch a meeting preview window (Figure B) where you can set a meeting name and adjust camera settings. To schedule a meeting, open Outlook and switch to the calendar view. Click New Teams Meeting at the top of the view. Add your invitees to the Required or Optional field (s)—you can even invite entire contact groups (formerly known as distribution lists). Add your meeting subject, location, start time, and end time.

So you’ve installed the Teams desktop app and you’re ready to start scheduling Teams meetings in Outlook. One problem…there is no option to make it a Teams Meeting. Well you’re not alone, because apparently this has been an issue among many Teams users. As luck would have it, there are quick fixes if you run into this issue. Here are some of the steps you should take to troubleshoot:

Option 1: Install the Teams desktop application as an Administrator of the Windows computer.

  • One of the requirements to successfully install the Teams add-in is that you have administrator permissions on that computer. This is due to the COM Add-ins (seen below) in Outlook write to a specific Windows registry. If you’re not an administrator of that computer you must have someone with the correct permissions install the Teams application. Once that is complete you should be able to open Outlook and see the add-in.

Option 2: Run Outlook in normal user mode, not as an administrator.

  • When starting Outlook, do not run it with elevated permissions. This can often interfere with identifying the COM Add-ins that were mentioned above.
The Essential Guide to Microsoft Teams End-User Engagement

We take you through 10 best practices, considerations, and suggestions that can enrich your Microsoft Teams deployment and ensure both end-user adoption and engagement.

Option 3: 1) Download Teams –> 2) Install Teams –> 3) Sign into Teams –> 4) Restart Teams –> Restart OutlookIN THAT ORDER

Setting Up A Teams Meeting In OutlookSetting
  • In order to ensure that the add-in was installed successfully, this may require you to restart your Teams application as well as Outlook. Follow the steps above to see if this does the trick.

Option 4: Make sure that you have the Teams Meeting add-in enabled. If the first 3 options haven’t worked for you try taking a look at your Outlook Options.

  • In Outlook, click FILE and then OPTIONS
  • Select the ADD-INS tab of the Outlook Options box.
  • Confirm that “MICROSOFT TEAMS MEETING ADD-IN FOR MICROSOFT OFFICE” is listed in the “ACTIVE APPLICATION ADD-INS”
  • If not, look in the “DISABLED APPLICATION ADD-INS” list. If it is in this list, select the “COM ADD-INS” in the MANAGE drop down and select GO.
  • Make sure “Microsoft Teams Meeting Add-in for Microsoft Office” is checked and select OK.
  • Restart Outlook and you should see the Teams Meeting option available when you go to schedule a meeting in Outlook.

BEFORE

AFTER


Although it seems like there are a lot of hoops to jump through in order to get the add-in to appear, Phillip Garding of Microsoft has let the community know that they are actively working on add-in to improve this. Once the improvements have been made I’m sure the end user experience will be much more pleasant. For all things Teams and Skype for Business, check out some of my other content. I will be posting pretty regularly with all types of new and exciting Teams news and tips.

Meeting

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Audio Conferencing in Microsoft 365 and Office 365 enables users in your organization to create Microsoft Teams meetings, and then allow users to dial in to those meetings using a phone.

A conferencing bridge gives you a set of dial-in phone numbers for your organization. All of them can be used to join the meetings that a meeting organizer has created, but you can select which ones will be included on their meeting invites.

Note

There can be a maximum of one toll and one toll-free phone number on the meeting invite for a meeting organizer, but there is also a link located at the bottom of each meeting invite that opens the full list of all dial-in phone numbers that can be used to join a meeting.

Note

Teams Meet Button Not Showing Up In Outlook - Microsoft Community

We are frequently updating how you can manage features, so the steps here might be a little different from what you see.

Setting Up A Teams Meeting In OutlookSetting Up A Teams Meeting In Outlook

Initial assignment of phone numbers that are included in the meeting invites for new users

Setting Up A Teams Meeting In Outlook 365

The phone numbers that get included in the meeting invites of users enabled for Audio Conferencing are defined by the default conferencing toll phone number and the default conferencing toll-free phone number user's settings. Each setting specifies which toll and toll-free number will be included in the meeting invite of a given user. As noted above, each meeting invite contains one toll number, one optional toll-free number and a link that opens the full list of all dial-in phone numbers that can be used to join a given meeting.

For a new user, the default conferencing toll numbers is assigned based on the Usage Location that is set in the Microsoft 365 administration center of the user when the user is enabled for the Audio Conferencing service. If there is a toll number in the conference bridge that matches the country of the user, that number will be automatically assigned as the default toll number of the user. If there isn't one, the number that is defined as the default toll number of the conference bridge will be assigned as the default toll number of the user.

Once the user is enabled for the Audio Conferencing service, the default toll and toll-free phone numbers of the user can be changed by the tenant administrator from their initial values at any moment.

Set or change the default audio conferencing phone number for a meeting organizer or user

Using the Microsoft Teams admin center

You must be a Teams service admin to make these changes. See Use Teams administrator roles to manage Teams to read about getting admin roles and permissions.

  1. Log in to the Microsoft Teams admin center.

  2. In the left navigation, click Users.

  3. Click the user name from the list of available users.

  4. Next to Audio Conferencing, click Edit.

  5. Use the Toll number or Toll-free number fields to enter the numbers for the user.

Important

When you change a user's audio conferencing settings, recurring and future Microsoft Teams meetings must be updated and sent to attendees.

Want to use Windows PowerShell

Windows PowerShell is all about managing users and what users are allowed or not allowed to do. With Windows PowerShell, you can manage Microsoft 365 or Office 365 by using a single point of administration that can simplify your daily work when you have multiple tasks to do. To get started with Windows PowerShell, see these topics:

For more information about Windows PowerShell, see the Microsoft Teams PowerShell reference for more information.

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