Making sure you don’t get lost in the endless sea of information inside Microsoft Teams can be difficult. It is a great tool for having those team meetings online instead of face-to-face, but once people get excited about it you usually end up with hundreds of teams floating around, with information becoming impossible to find. This is why we’ve created Valo Teamwork to help you take your task management in Microsoft Teams to the next level.
Simplify the task management process Give frontline workers better control over tasks and clearer direction with Tasks in Microsoft Teams. Now easily distribute tasks from headquarters to frontline locations and track progress with task publishing. Learn more about Tasks. The new Tasks experience in Teams will provide a new unified view of both personal and assigned tasks within Teams. This new Tasks app consolidates tasks across Microsoft To Do, Teams channels, Planner and Outlook. The Personal lists and Team lists in Tasks let users view and manage all their personal and team tasks and prioritize their work. We master task management for the communication age. Create tasks in your conversations as you go. Share files and associate them with suggested tasks. Assign team members and start conversations. All from within Teams. Focus your team with Goals. Direct tasks from various channels and departments towards a single, shared objective with Goals!
You can use Valo Teamwork to create a structure for all your teams, including things such as:
But that’s not all you can do with Valo Teamwork. One of the most under-utilized gems hidden within Microsoft Teams is the ability to handle your tasks with Microsoft Planner. This tool can help every team member easily keep track of the status and the progress of their team.
MyTask2do is a task management and collaboration tool that simplifies managing combined team tasks and allow you to effectively work with your team to get things done from a single platform in real time. It enables managers and teams to optimize business processes, increase productivity and implement accountability. Streamline your productivity by seeing all your tasks in one place. Tasks in Teams brings together Planner, To-Do and Outlook tasks with smartlists to help y.
For instance, here at Valo we use Planner to keep track of the various stages of the releases that we do across all Valo products. For example, our stages are: “Planning it”, “Working on it”, “Release date decided”, “Moved to support” and “Shipped”.
Valo Teamwork allows us to save the structure of our Planner Plan as a template. So, for every new product we launch, we have the exact same stages (or ‘Bucket’ in Planner terminology!), with sample tasks to give people an idea how they can use it.
This is something that is only available through Valo Teamwork.
Without Valo Teamwork users need to create a Microsoft Planner plan manually and from scratch. The time this takes depends on the size of the planner, the amount of content and the complexity of the tasks needed.
For example, let’s say you want to use Microsoft Teams to onboard new employees. You’ll need to create a new team for each employee plus a task list.
In Microsoft Teams, you’d have to do this manually by clicking on “Tasks by Planner” and adding a task tab. Then you’d have to populate an empty planner page. You’ll need to create buckets, followed by tasks and checklists. This has to be configured by hand and from scratch, every time.
However, Valo Teamwork automates this process entirely. Once you’ve created a baseline template, with all the configurations needed, including task descriptions, checklists etc., Valo Teamwork will automatically replicate it, saving your team hours of repeated manual inputting.
The table below show all the Planner components that Valo Teamwork supports in Microsoft 365 and Microsoft Teams.
|Labels (categories) within a task||✅|
|Bucket field within a task||✅|
|Progress field within a task||✅|
|Priority field within a task||✅|
|Start date field within a task||✅|
|Due date field within a task||✅|
|Notes field within a task||✅|
|Option “Show on card” for notes field within a task||✅|
|Checklist within a task||✅|
|Option “Show on card” for the checklist within a task||✅|
|Attachments within a task||✅|
|Option “Show on card” for attachments within a task||✅|
|Comments within a task||✅|
|Task’s owner (assignee)||Not yet|
The Planner templating feature is available from Valo Teamwork Release 1.22 onwards. Additionally, this is available as a free update with the Valo Fresh license for existing customers.
To get started with Valo Teamwork, book a demo with us and we’ll show you how it works! If you don’t have Valo Teamwork yet, read here about all the great governance features it can bring to your organization and how it can help you with task management in Microsoft Teams.
But that’s not all you can do with Valo Teamwork. Valo Teamwork has new governance options for templates.
For example, Power users will be able to define a minimum number of owners/members as well as to specify default owners/members in Valo Teamwork templates.
The supported number of templates has also increased considerably and can be used in Microsoft Teams, Microsoft 365 groups, and SharePoint sites. Plus, Valo Teamwork now supports 24 languages, including Croatian and Czech.
Valo Teamwork’s latest release 2.0 is out now and available to new and existing customers. Teamwork 2.0 has lots of new features including Sensitivity Labels and Naming Policies.
Sensitivity Labels allow you to classify and protect content that is sensitive to your business. And Naming Policies enable you to apply naming conventions to individual templates.
Book a demo with us to find out how to use Valo Teamwork in Microsoft Teams for governance, lifecycle management, navigation and provisioning.
Want more ideas about how to use Valo Teamwork? Read Vapo Group’s story and find out how they are using Valo Teamwork to successfully manage their groups. Employees say it’s now so easy to see the groups they belong to and those available to join.
Everybody is happy with the modern Valo Teamwork, because it’s easy to use. Getting rid of the metadata-based libraries is also a relief for many people too.