Learn how to add Teams to your Outlook meeting. Schedule a meeting. There are several ways to schedule a meeting in Teams: Select Schedule a meeting in a chat (below the box where you type a new message) to book a meeting with the people in the chat. Go to Calendar on the left side of the app and select New meeting in the top right corner. HI, Currently using a brandnew chrome book with version 87.0.4280.109 (Official Build) (32-bit. Using the chrome browser to access the teams platform. I cannot hear any sound from any participants or the teacher leading the meeting. Microsoft Teams is adding a feature that will allow users to record their meetings automatically. The company has recently confirmed on its UserVoice forum that it’s actively working on this. If you already have the Teams app, the meeting will open there automatically. If you don’t have a Teams account and the organizer has allowed it, you may have the option to enter your name to join the meeting as a guest. If you do have a Teams account, select Sign in to join with access to the meeting chat and more. Then, depending on the organizer’s settings, you may join the meeting right away or go to the lobby where people in the meeting can admit you.
In this training, we introduce meetings in Microsoft Teams. We’ll cover thecapabilities of meetings in Teams in addition to requirements and planningconsiderations for Teams.
This tutorial includes links to existing content to help connect you with the latest, most up-to-date information. For an optimal learning experience, follow the links to learn and apply. If a link is labeled as “additional information,” you can consider it optional.
This training is for you if you’re:
We’ll cover the following sections:
The following information is out of scope:
Microsoft Teams is evolving on a regular basis—new features and functionality are added frequently. Please monitor the following resources to stay up-to-date:
If you have any questions or feedback about this training, please:
To give us product feedback about Teams, such as ideas for new features, pleasevisit UserVoice.
To understand meetings in Teams, see the following:
“Have meetings” in Meetings andcalls(estimated reading time 6 minutes)
Meetnowvideo (1:45 minutes)
Scheduledmeetingsvideo (1:45 minutes)
9 tips for meeting with MicrosoftTeamsto learn about the meeting lobby, joining meetings anonymously, and more(estimated reading time 6 minutes)
Garth works for Contoso, a company that has multiple offices. Garth needs toconnect to people in other office locations on a regular basis:
In Teams, meeting organizers can end a meeting for all meeting participants. This is useful in scenarios such as the following:
For example, when the meeting is finished, Garth can click End meeting from within the meeting in Teams to end it and remove all participants from it.
Joining meetings is possible from a variety of clients. Review Get clients forMicrosoft Teams(estimated reading time 3 minutes) to understand which platforms Teams isavailable for.
In addition, by using Audio Conferencing, participants can attend meetings fromregular phones by dialing in to the meeting or dialing out from the meeting.Details about Audio Conferencing will be covered in a dedicated training.
In Outlook for Windows, you can use an add-in to schedule meetings directly fromyour calendar. Review Use the Teams Meeting add-in inOutlook(estimated reading time 2 minutes).
Although you can hold meetings without having any additional licenses—all youneed is a license for Microsoft Teams—some scenarios do require additionallicensing.
Audio Conferencing, which lets participants join Teams meetings from a regularphone, requires an additional license. This will be addressed in a dedicatedtraining on Audio Conferencing.
For more information, see Microsoft Teams service description.
In Teams, there are two ways to initiate real-time communication:
For meetings, all traffic is sent first to the conferencing service that ishomed in Office 365. Audio traffic is collected there and mixed before beingsent back; video traffic and application or desktop sharing are received anddistributed to the attendees.
Important!During the duration of the COVID-19 outbreak, we recommend that users join meetings by clicking the Join Teams Meeting button rather than dialing in by using the PSTN conference numbers or by using Call me at. This is primarily because of congestion in the telephony infrastructures of countries impacted by COVID-19. By avoiding PSTN calls, you’ll likely experience better audio quality.
Planning bandwidth isn’t covered in this training, but it will be crucial forthe user experience.
For more information, see Prepare your organization's network forTeams.
For customers using Exchange Server on-premises, there might be (depending on theversion of Exchange Server) some limitations when it comes to creating andviewing meetings from the Teams client, but also when it comes to compliance.Review How Exchange and Microsoft Teamsinteract(estimated reading time 3 minutes) to understand potential limitations.
Meeting organizers can end a meeting for all participants by clicking End meeting from within the meeting. This is helpful in scenarios such as the following:
To learn more, see End a Teams meeting for everyone in attendance.
Meeting organizers can change the default participant settings for a specific meeting in Meeting options. There are three ways to get there:
To learn more, see Change participant settings for a Teams meeting.
As an IT administrator, you can set meeting policies and settings to define the meeting experience.
Use Teams meeting policies to control the features that are available tomeeting participants for meetings that are scheduled by users in your organization. To learn more, seeManage meeting policies in Teams(estimated reading time 16 minutes).
Use Teams meetings settings to control whether anonymous users can join Teams meetings, customize meeting invitations,and if you want to enable Quality of Service (QoS), set port ranges for real-time traffic. These settings apply to allTeams meetings that users schedule in your organization. To learn more, see Manage meeting settings in Teams.(estimated time reading time 4 minutes).
In this exercise, you’ll have the chance to test meetings in Teams. Although wedon’t describe how to perform every action, we recommend some scenarios to tryout.
From a reporting perspective, there are two areas to look at:
You should carefully monitor both areas:
Managing quality is outside of the scope of this training, but see the followingtraining material:
We covered the following key learnings in this training:
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