Find documentation to help you get started with Microsoft Teams development. See full list on docs.microsoft.com.
Microsoft Teams is Office 365's hub for teamwork. It is collaboration tool that provides teams with the ability to work together and share information via a common space. You can utilize features like document collaboration, one-on-one chat, team chat, and more. Microsoft Teams is also fully integrated with many other Office 365 services.
Microsoft Teams can be accessed via the Office 365 Portal or the Teams desktop and mobile application.
Teams have now become almost synonymous with meetings and work from home, especially given the recent surge due to the pandemic. The most significant appeal of Teams is the ability to chat and hold meetings from within a single interface. However, Teams are not just for a chat and video calls. As I have explained previously, Teams as an application does not exist out there in space by itself – it is tied to various other apps via a Microsoft 365 Group (formerly Office 365 group). As a result, another great advantage of Teams is that it serves as a front-end in a way to the document management backbone we call SharePoint. In this post, I want to provide a few ways users can access documents from within Microsoft Teams.
The most apparent location to access documents from Teams is the Files Tab that is part of every channel in MS Teams. It shows the documents that are part of the channel that are stored in the namesake folder in a document library on a SharePoint site that is connected to Teams.
If you need the full power of SharePoint or need to access files residing in the same library but outside of the channels, you might want to click Open in SharePoint button you have within each channel.
This will open up a folder for the channel in SharePoint.
In case you have a Private channel, it will open up a library/folder on the separate, Private Site. To learn more about this – check out this post.
Another way to access documents, especially those that reside elsewhere, is by using a Tab feature. You can link to any document library residing on any SharePoint site.
At the moment, when you add a library that contains Metadata, metadata will not show in MS Teams. However, there is a workaround to make it happen. Instead of adding a Document Library as a Tab, add it as a Website.
Make sure to enter the full path of a library/view that contains metadata into the URL field and click Save.
This will embed a library with metadata, and you will be able to filter/sort/group as if you are in the native document library on a SharePoint site.
If you like the convenience of accessing all your files from a single location within a channel, then you might benefit from Add cloud storage option.
If you need to just access recent docs you worked on from within MS Teams, you can click on the Files tab on the left. Once you do, you will be presented with the files you accessed recently.
Lastly, another way to access documents from Microsoft Teams is by using a command prompt on the top of the screen. Just like the option above, it will show you a list of recently accessed files, but without leaving your current team/screen.