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What is Microsoft Teams?

Microsoft Teams is Office 365's hub for teamwork. It is collaboration tool that provides teams with the ability to work together and share information via a common space. You can utilize features like document collaboration, one-on-one chat, team chat, and more. Microsoft Teams is also fully integrated with many other Office 365 services.

Important Information about Microsoft Teams at LSUHSC

  • Microsoft Teams at LSUHSC is for internal collaboration only.
    • If external collaboration is needed a SharePoint site can be requested (Request SharePoint).
    • External people can attend meetings in Teams.
  • A Microsoft Team is not required to use one on one chat, group chat, and meeting functionality in the Microsoft Teams application.
  • Ad-hoc creation is disabled in Microsoft Teams at LSUHSC. Please use the request form linked to below to request a Microsoft Team.
  • Dial-in functionality is not configured for Microsoft Teams meetings at LSUHSC. (Zoom is LSUHSC's Video Conferencing Platform)

Microsoft Teams Features

  • Document collaboration
  • Persistent one-on-one/group chat
  • Persistent Team chat
  • Meetings/Calls
    • 12/18/20 Notice: Due to a recent Microsoft policy change 1:1 calls in Teams can not be recorded. Note that this does not effect scheduled teams meetings of any size which can be recorded. If you have a business use case to record 1:1 calls please email [email protected]
  • Integration with Office 365 apps such as Microsoft Forms

Access Microsoft Teams

Microsoft Teams can be accessed via the Office 365 Portal or the Teams desktop and mobile application.

Request a Microsoft Team

Tutorials and Documentation

Questions and Feedback

Teams Interface Overview

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Teams have now become almost synonymous with meetings and work from home, especially given the recent surge due to the pandemic. The most significant appeal of Teams is the ability to chat and hold meetings from within a single interface. However, Teams are not just for a chat and video calls. As I have explained previously, Teams as an application does not exist out there in space by itself – it is tied to various other apps via a Microsoft 365 Group (formerly Office 365 group). As a result, another great advantage of Teams is that it serves as a front-end in a way to the document management backbone we call SharePoint. In this post, I want to provide a few ways users can access documents from within Microsoft Teams.

Option 1: Files Tab within a Channel

The most apparent location to access documents from Teams is the Files Tab that is part of every channel in MS Teams. It shows the documents that are part of the channel that are stored in the namesake folder in a document library on a SharePoint site that is connected to Teams.

Option 2: Open in SharePoint button


If you need the full power of SharePoint or need to access files residing in the same library but outside of the channels, you might want to click Open in SharePoint button you have within each channel.

This will open up a folder for the channel in SharePoint.

In case you have a Private channel, it will open up a library/folder on the separate, Private Site. To learn more about this – check out this post.

Option 3: Tab to a document library

Another way to access documents, especially those that reside elsewhere, is by using a Tab feature. You can link to any document library residing on any SharePoint site.

  1. Click “+” sign Tab next within a Channel
  2. From the list of apps, choose Document Library
  3. On the next screen, you can choose from a list of relevant sites or specify a URL yourself (which is what I am doing)
  4. Once URL above is resolved, click Next
  5. Next, choose a specific library you want to add (in my case I only have one), hit Next
  6. Give your Tab a name, click Save
  7. Your library has now been added as a Tab within the channel


At the moment, when you add a library that contains Metadata, metadata will not show in MS Teams. However, there is a workaround to make it happen. Instead of adding a Document Library as a Tab, add it as a Website.

Make sure to enter the full path of a library/view that contains metadata into the URL field and click Save.

Microsoft Teams How To Use

This will embed a library with metadata, and you will be able to filter/sort/group as if you are in the native document library on a SharePoint site.

Option 4: Add cloud storage within the channel

Microsoft Teams Documentation Pdf

If you like the convenience of accessing all your files from a single location within a channel, then you might benefit from Add cloud storage option.

  1. From the Files Tab within a given channel, click Add cloud storage.
  2. You can add any cloud storage, not necessarily SharePoint-based (i.e., Dropbox, Google Drive, etc.). In this example, let’s first add SharePoint based files. Click on SharePoint
  3. The process is very similar to adding a Document Library as a Tab. You just add a library URL
  4. And then click Add folder.
  5. It will be added as a “folder” within the existing channel.
  6. The beauty of this method is that it does honor/display metadata from the document library.
  7. Another cool thing about this method is that you can also add storage from other, 3rd party providers (i.e. Dropbox)
  8. Once you go through the authentication process…
  9. …It will appear as a folder with Teams Channel.
  10. Since you are just displaying files from 3rd party – you will not be able to add or edit them – that will need to occur at the source (i.e., Dropbox)

Option 5: Files Tab in MS Teams Menu

Microsoft teams cheat sheet pdf

If you need to just access recent docs you worked on from within MS Teams, you can click on the Files tab on the left. Once you do, you will be presented with the files you accessed recently.

Option 6: Commands Screen

Microsoft Teams Documentation Tutorial

Lastly, another way to access documents from Microsoft Teams is by using a command prompt on the top of the screen. Just like the option above, it will show you a list of recently accessed files, but without leaving your current team/screen.

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