Excel combine data from two cells into one

Here’s a question from Nanda:

“I need to copy list of names available in spreadsheet into a simple text document to then import it into a legacy information system we use at work. But when I copy the Excel columns to the clipboard and then paste in Notepad, it all goes wrong. Can you help to merge the first and last name into the same column so i can then export it to the Text file”

Hello, I'm having an issue with sorting and making a list of data from two columns. In this example let's say we have 4 types of products (AAA,BBB,CCC,DDD) with various quantities like in picture below. Is it possible to filter through each product, sum up the quantities and list it out into a. See screenshot: (1) Select Combine columns under To combine selected cells according to following options; (2) Specify a separator for the combined data, here I select the Space option; (3) Specify the cell you want to place your combined result; (4) Specify how you want to deal with the combined.

Sure. Read on for the details.

Merge columns using the concatenation function

Let us use a simple example to showcase the process. You’ll obviously need to apply the steps below to your data.

  • Open the Excel spreadsheet that contain the columns you might need to merge as shown below:
  • In this example the first name and the last name has to be merged in the Full Name column.
  • In the C2 cell type =CONCATENATE (A2, ” ” ,B2).

Here A2 is Vinod and B2 is Mvd. The ” “ represents a space between A2 and B2.

  • Now we can see the merged name.
  • After this just drag the green bottom pointer to the end of the names.

Concatenate using Excel Auto fill

Using the auto fill functions we can easily merge names into one column. No need of using the formulas. Just by entering the column number we can merge the names in one cell. Read further for the procedure.

  • Open your spreadsheet and place the cursor click on the blank space where the names has to be placed.
  • Now, click on Home in the ribbon and select the drop down box of Auto Sum in the Editing menu.
  • Select more functions, in the select category click All.
  • Search for concatenate function and click OK.
  • In the text 1, select the column by clicking on the icon in the text box.
  • Similarly for other text columns and select OK to merge the columns.
Excel

That’s it. This is how we can merge names in same column.

Thanks for reading.. 🙂

Move or combine multiple cell contents into one cell

This tutorial will talk about how to combine multiple cell contents into one single cell as below screenshot shown. In Excel, you can use the & symbol, CONCATENATE or TEXTJOIN function to solve this task quickly and easily.

Move or combine multiple cell contents into one with & symbol

By using the & symbol, you can join multiple cells into one cell, please apply the below formula into a blank cell:

Then, press Enter key, all of the specified cell contents have been merged into one cell, see screenshot:

Note: In the above formula: A2, A3, A4, A5, A6, A7 and A8 are the cells that you want to combine; “ ” is a space delimiter that separate the combined data, if you want to use other delimiters, you just need to replace the space string with other separator, such as “,”, “-” etc.

Move or combine multiple cell contents into one cell with CONCATENATE function

If there is long list of cells need to be merged, the above formula will be too long to type, here, I will introduce a simple formula which is created by CONCATENATE and TRANSPOSE functions.

1. Please apply the following formula into a blank cell where you want to put the result:

=CONCATENATE(TRANSPOSE(A2:A8)&',')

2. Then select the entire formula which inside the CONCATENATE function, and then press F9 key on the keyboard, this formula will be converted to an array, see screenshots:

3. And then, you should remove the curly brackets from the start and the end of the array, see screenshots:

4. After removing the curly brackets, please press Enter key directly, and all the cell contents have been merged into one cell, see screenshot:

You can also view the below demo to see the entire operation process:

Notes:

Excel 2016 Merge Data From Two Cells

1. In the above formula, A2:A8 is the range of cells that you want to combine; “,” is a comma delimiter that separate the combined data, please change them to your need.

2. After finishing this formula, a comma will be displayed at the end of the last cell value, to remove this comma, you just need to double click the formula cell, and delete the comma after the last value.

Move or combine multiple cell contents into one with TEXTJOIN function

Excel consolidate data from multiple cells

In Excel 2019 or Office 365, there is new TEXTJOIN function may help you to combine cell values from different cells into a single cell with ease.

The generic syntax of the TEXTJOIN is:

=TEXTJOIN(delimiter, ignore_empty, text1, [text2], …)
Excel combine data from two cells
  • delimiter: (Required) A separator or character that is used to separate the combined data.
  • ignore_empty: (Required) Determine whether to ignore the empty cells, if TRUE, the empty cells will be ignored; if FALSE, the empty cells will be included.
  • text1: (Required) The first text or cell to be combined.
  • text2...: (Optional) The additional texts or cells to be combined.

Please enter or copy the following formula into a blank cell:

And then, press Enter key to get the result, see screenshot:

Note: In the above formula, A2:A8 is the range of cells that you want to combine; “-” is a hyphen delimiter that separate the combined data, please change them to your need.

Relative functions used:

Excel
  • CONCATENATE:
  • The Excel CONCATENATE function is used to join two or more text items from multiple cells into one.
  • TRANSPOSE:
  • The TRANSPOSE function rotates the orientation of a range or array. For example, it can rotate a table that arranged horizontally in rows to vertically in columns or vice versa.
  • TEXTJOIN:
  • The Excel TEXTJOIN function joins multiple values from a row, column or a range of cells with specific delimiter.

Excel Combine Data From Two Cells

More articles:

  • In Excel, sometimes, you may want to combine cells into one cell with line break as below screenshot shown. Here, in this tutorial, it introduces two formulas to solve this task with examples.
  • If you have a list of text strings or sentences, now, you want to extract the specific nth word from the list as below screenshot shown. This article, I will introduce some methods for solving this job in Excel.

How To Combine Two Cells In Excel

  • If there is part of the text surrounded with the parentheses within the text string, now, you need to extract all the text strings between the parentheses as following screenshot shown. How could you solve this task in Excel quickly and easily?
  • Normally, the Find and Replace feature can help you to find a specific text and replace it with another one, but, sometimes, you may need to find and replace multiple values simultaneously. For example, to replace all “Excel” text to “Excel 2019”, “Outlook” to “Outlook2019” and so on as below screenshot shown. This article, I will introduce a formula for solving this task in Excel.

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